Get Organized: SaneBox’s Dmitri Leonov on Email Management

I think the sentiment that has been coming up for the past few years is that email is broken and it needs to be replaced, and there are all these cross-functional task management tools [that are better].
We talk to a lot of large, Fortune 500 companies that have had the discussion internally, and it’s pretty clear that they don’t have any interest in moving off of email. Maybe they have the interest, but they just realize it’s not going to happen.

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User Submitted Post

It’s frustrating to send emails reliably nowadays. You can’t be 100% sure that your emails are really hitting recipient’s mailbox. Our company was running its own mail server for years, but then we started to get rejected from Gmail etc. Now we are using both Mailjet and Authmailer, but still having some minor problems. Yes, email is really broken, but with external services you can live with that.

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How Big is Email?

Predicting that email is dead, to be supplanted by (choose one of: Facebook, Twitter, Asana, Yammer, Skype) is like saying apps are killing websites. The comparison only makes sense when you compare a creaky old site to a slick new app. Modern email has a lot of advantages over more proprietary solutions, not the least of which is its ubiquity. When I look at the numbers above, it seems like fixing email is a way simpler project than replacing it wholesale.

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“It’s called ‘Less’ because it’s [meant to] make your interactions with email take less time, and to be less taxing on you,” says Eckstein. “Approximately 80% of our emails are routine.” Today, email users are regularly writing out short responses to either accept or rejects incoming requests, or moving appointments written out in an email to our calendars, for example. “We’re looking at those 80% and want to simplify those,” he says.

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The all new Mail Pilot 2

What’s new in 2 — Mail Pilot 2 is an all-new, redesigned and reengineered application. Enjoy iOS 8 integrations like extensions that show your reminders in the iOS 8 notification center or an attachment picker that allows you to quickly grab files from iCloud Drive, Box, Panic’s Transmit, Dropbox, and more. But the bigger changes come from a reimagined navigation structure that takes only one swipe to get back to the inbox, no matter where you are. It also has thoughtful new interactions that allow for single-gesture organization in the message list.

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How To Outsource Your Inbox

What actually happens is I’ll open Outlook to email a client their finished project, glance at my inbox and that’s me, finished! A quick reply to a couple of emails, clear some of the ’5 minute’ jobs which came in, research the answer to a question, update my task list…it can easily be an hour later when I’m back on client tasks!

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An inbox that works for you

Inbox makes it easy to focus on your priorities by letting you add your own Reminders, from picking up the dry cleaning to giving your parents a call. No matter what you need to remember, your inbox becomes a centralized place to keep track of the things you need to get back to.

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