How to cope with email overload

Monica Seeley, an expert in email management and the author of Brilliant Email, says one problem is that all emails land in the same place. To remedy this, she suggests you use “rules” or “filters”, which are available on most systems. The idea is you create a rule (in Outlook by right-clicking on an email) to send certain messages directly to folders based on criteria such as sender and subject.

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7 Tips for Managing Digital Information Overload

Have team members make a list of questions and reserve a set time daily to answer them. “Ask [project members] to make a running list of questions they have for you and send that running list once a day,” says Steere. Appoint one person to be in charge of the list of questions, and that the questions are prioritized in terms of importance. “Having a prioritized list works better than 75 emails throughout the day.”

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5 tricks for managing your email inbox

To fight back against the inbox black hole, she says, we don’t need to pay for fancy plugins or shiny apps. “The issue is self-management,” Egan explains. “Outlook and Google already have built-in tools, but few people use them. The key is to manage yourself and your email habits rather than hoping technology will do it for you.”

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